International Travel

Refer to the Travel Policy in addition to the below.

Prior to departure card holders should adhere to the following:

• Contact the Union College Corporate Card team at (518) 388-6973 or cardprogram@union.edu.
• Advise them of your International travel, destination, and duration of trip.
• Verify that your card is active and has the appropriate card limit for your needs.
• Verify your card PIN number.
• Sign up for Global Alerts with the bank. https://spacardportal.works.com/gar/login.

Fraudulent Charges

• See Transaction Disputes / Fraudulent Charges

Credit Card Cash Advances

• Please remember to use your Union College corporate card where ever a card can be used.
• Please be aware that there are fees associated with cash withdrawals and cash advances should be limited. These fees are part of the expenses charged to your account.
• You will need to submit original itemized receipts for all cash spent with your final reconciliation.
• Cash advances are available at any ATM with the VISA logo using your PIN. ATM machines generally have minimal withdrawal limits.
• Group travel may require a larger cash advance. You will need to go in to a Banking Institution and request the cash in person. Be prepared to show ID.
• Recourses:
  • Create an Expense Report with Cash Advance and Expense Items
  • Foreign Currency Cash Expense Report Spreadsheet Instructions
  • Foreign Currency Cash Expense Report Spreadsheet

Reimbursements

• In accordance with IRS accountable plan regulations, reimbursements must be submitted within 60 calendar days after from the date of return of international travel. If a reimbursement is submitted after 60 days, Union College can reimburse those expenses however the amount(s) are added to an employee's paycheck and taxed as taxable income as per IRS regulation Part 1, Section 62.
• Foreign Currency Receipt and/or missing receipt requirements